Library Board Minutes
July 9, 2003
Redwood City Public Library
Board of Trustees Minutes
July 9, 2003
Trustees Present: P. Taviss, K. Douglas, and B. James
Trustee(s) Absent: U. Ferguson
Staff Present: Division Manager L. Hedges, Senior Information
Technology Analyst S. Bauer, and Administrative Services D.
Other Staff Present: Human Resources Director Maria Rivera-Peña,
Senior Human Resources Representative Ray Williams, and SEIU
Steward M. Spore-Alhadef
Guest Present: F. Ludwig and L. Rumley
CALL TO ORDER
Trustee Taviss called the meeting to order at 7:07 pm in
the Small Meeting Room of the Main Library.
OPEN FORUM FOR PUBLIC COMMENTS
SEIU Steward Spore-Alhadef had several comments: one was
a question about the warrants and the other was a comment
about including line staff in the selection process for a
new library director.
On motion by Trustee Douglas, seconded by Trustee Taviss,
the Board unanimously approved the minutes of June 11th.
On motion by Trustee James, seconded by Trustee Douglas, the
Board unanimously approved the payment of warrants # 7695
to # 7773 and the payment of usual and necessary invoices
through July 9th.
PRESENTATION ON RECRUITMENT PROCESS FOR A NEW LIBRARY DIRECTOR
At the invitation of Trustee Taviss, two members of the local
community attended the meeting. Trustee Taviss introduced
Lorraine Rumley and Francis Ludwig as possible members for
the selection team for hiring a new library director. Ms.
Rumley is a member of the Sequoia Union High School District
Governing Board. Mr. Ludwig is a consulting professor at Stanford
in civil and environmental engineering and former Library
Board member. Mr. Ludwig had also participated in the selection
process for the previous Library Director approximately six
Human Resources Director Rivera-Peña and Senior Human
Resources Rep. Williams reviewed a list of possible consultants
with the Board. They discussed the pros and cons of each consultant.
On behalf of the Board, HR Director Rivera-Peña will
work with the consultant for a more favorable fee. HR will
not charge the Library for their time but the Library must
pay for the reference checks of potential candidates. HR Director
Peña noted that there is no probationary period for
department heads, as they are at will without any probation
period (unlike other City employees).
On motion by Trustee Douglas, seconded by Trustee James,
the Board unanimously approved Hughes Perry & Associates
as the consultant for the selection process for a new Library
Director. Future discussions of the selection process will
be handled between HR and the Board Ad Hoc Committee or in
closed Board session(s).
The Board reviewed the summarized, library-wide expenditure
reports for May 2003. The June 2003 reports were not yet available
in time for the Board Meeting.
Sr. Info. Technology Analyst S. Bauer requested approval
for two purchase orders that were over $10,000, one for computer
supplies for approximately $13,000 and the other for two self-check
machines for approximately $48,000. On motion by Trustee James,
seconded by Trustee Douglas, the Board unanimously approved
expenditures for the two purchase orders.
STATUS REPORT ON RESTRICTION OF THE PUBLIC ELEVATOR
Admin. Sec. Wong gave a staff report on the status of the
public elevator since the Board approved restricting access
three months ago on a trial basis. Restricting access has
been successful with no reported incidences of vandalism.
The Library management team recommended extending the restriction
indefinitely. On motion by Trustee James, seconded by Trustee
Douglas, the Board unanimously approved restricting public
elevator access indefinitely.
MATTERS OF BOARD INTEREST
Reports by J. Averill and K. Bicknell were distributed to
the Board detailing what they did and what they learned from
attending the American Library Association (ALA) Annual Conference
In light of budget reduction concerns, Div. Mgr. Hedges reviewed
the previously approved Library Closure Dates for 2003 with
the Board. The Library Managers recommended delaying the staff
education day to a future date and to remain open for regular
hours on October 13, 2003. The Board believes that staff development
and education is very important. They want the staff to know
that the Board recognizes, values and supports the staff.
Trustee Taviss motioned, with Trustee Douglas seconding, for
the Library to remain open for regular hours on October 13,
2003 and that staff education day be postponed at this time.
The Board expressed concern with the delays in City Council
appointment interviews for the Boards and Commissions. In
this case, the Board may have two vacancies with the expiration
of Trustee Taviss' term in August and the retirement of Trustee
Santos this last June. Trustee Taviss has applied for reappointment
and Trustee Santos has agreed to come back and serve on the
Board until such time as new Board members are either appointed
or reappointed in either August of September. Meanwhile Trustee
Taviss mentioned that she asked City Clerk Howe to include
the Library on a list for City volunteer opportunities that
is sent out to prospective Boards and Commissions applicants.
Div. Mgr. Hedges reviewed the monthly highlights for June
with the Board. Trustee Taviss congratulated the staff for
the very timely manner in which "Harry Potter" books
were made available, in response to very high demand, to the
public. Trustee Taviss also congratulated Resource Development
C. LaRiviere on being awarded a grant from the Peninsula Community
Foundation for the Library Foundation Retreat and their upcoming
UPCOMING EVENTS AND OTHER TOPICES OF DISCUSSION
The Board reviewed the list of upcoming Library events and
noted that the next City Council Meeting is on July 14, 2003.
The Board has been encouraging people to come to City Council
meetings in support of the Library.
Div. Mgr. Hedges reviewed recent letters of appreciation,
news clippings and articles with the Board.
There being no further business or announcements, the meeting
was adjourned at 8:54 p.m. to Wednesday, August 13 at 7:00
pm in the Small Meeting Room of the Main Library.
Billy James, Interim Secretary