Library Board Minutes
MINUTES OF THE BOARD OF TRUSTEES
REDWOOD CITY PUBLIC LIBRARY
June 8, 2004
Trustees Present: K. Douglas, U. Ferguson, B. James, and R. Madrigal
Trustees Absent: Z. Sweeney
Staff Present: Library Director D. Genesy, Division Manager S. Bauer, and Administrative Services D. Wong
CALL TO ORDER
Trustee Douglas called the meeting to order at 7:00 pm in the Small Meeting Room of the Main Library.
There were no public comments.
On motion by Trustee James, seconded by Trustee Ferguson, the Board unanimously approved the minutes of May 11, 2004.
On motion by Trustee James, seconded by Trustee Madrigal, the Board unanimously approved the payment of warrants # 8408 to # 8454 and the payment of usual and necessary invoices through June 8th. Admin. Sec. D. Wong will check with Division Manager S. Bauer to see if he would be interested in having the Library's VISA card limit raised or having a City credit card issued to him to be used to make large electronic equipment purchases as needed rather than using his own credit card and being reimbursed later.
Director Genesy reviewed the April expenditures report with the Board. The Library has been saving funds in employee costs and has shifted some of these savings into supplies and services to be expended before fiscal year end.
YEAR-END FUND BALANCE STRATEGIES
Director Genesy reviewed year-end fund balance strategies with the Library. They discussed the relative merits of each strategy and they decided to expend any existing year-end funds on sharing the cost of a van for Project Read, prepay the Peninsula Library System (PLS) invoices for a variety of services and products, and some new computers and monitors for all the branches.
LIBRARY DIRECTOR'S MONTHLY REPORT
Director Genesy reviewed the May monthly reports with the Board. He noted that after many years of dedicated service, Tom Haslett, chairman of the Friends of the Library, is retiring from Friends Board, but he will help with the transition before he moves away. The Friends have decided to not elect a new chairperson as yet and they will share these duties amongst themselves.
Director Genesy noted that there have been ten applicants exclusively for the Library Board to date. The Board and Director Genesy may also consider these applicants for the Friends of the Library or the Library Foundation.
The Board and Director Genesy discussed the status of Schaberg and how the scope of the renovation has changed but the timeline for an estimated reopening sometime in the Fall has not changed.
PRESENTRATION ON CALABAZAS PUBLIC LIBRARY
Director Genesy gave a presentation on Calabazas Public Library in San Jose, which was similar to the Redwood City Public Library's Schaberg Branch Library in terms of age and structure. He used Calabazas Public Library as an example of creating more bookstore-style, face-out displays, furniture, and spaces for library materials and patrons. For Schaberg, Director Genesy recommended creating separate areas for children and for adults, adding more self-check out machines, more computers, and redesigning the Circulation desk. He also mentioned the possibility of allowing food and drink on a trial basis to see how it works there before deciding to continue or discontinue it. The Library will need to work with the community, schools, PTA, and shopping center managers, for mutual support in serving the needs of the community.
SELL FISH WITH ENTHUSIAM VIDEO
The Library borrowed a video called FISH! for each Board member to take turns in watching it. The video is a popular corporate education video with the goal of helping people create a fun and happy workplace through the real-life example of the famous Pike Place Fish Market in Seattle, Washington.
MATTERS OF BOARD INTEREST
Trustee Douglas reported to the Board on behalf of Trustee Sweeney, who was absent from this meeting, to ask for ideas on working together to improve communication and to discuss these ideas at the July Board meeting.
Director Genesy envisions a variety of library programs in terms of content and audience. Trustees James and Douglas suggested that ideally there should be a person in charge of programming librarywide, as opposed to a committee, and that programming should be planned on an annual basis if possible. The Board would like to see what priorities the programming committee will develop and then they would like to discuss the merits and feasibility of assigning a library staff person to be in charge of it.
Director Genesy announced that Library Services Supervisor L. Meeks has agreed to be in charge of the Community Libraries, while Library Services Supervisor M. McGrath has agreed to be in charge of both the Circulation and Collection Access and Processing (CAPs) units. Director Genesy assured that Board that Supervisor Meeks would be looking in community concerns about the lack of upkeep of the building and grounds of the Schaberg Branch Library.
Trustee Douglas attended the last Library Foundation meeting. The Foundation hired a consultant to work with them in developing the first steps in how to fundraise for the new Redwood Shores Library. Trustee Sweeney is scheduled to attend the next Library Foundation meeting as the Board representative.
EVENTS AND OTHER TOPICS OF DISCUSSION
Director Genesy reviewed various news articles and events with the Board.
There being no further business or announcement, the meeting was adjourned at 8:53 p.m. to July 13, 2004 at 7:00 pm in the Small Meeting Room of the Main Library.
Kathleen Douglas, President