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Library Board Minutes Zachary Sweeney

MINUTES OF THE BOARD OF TRUSTEES
REDWOOD CITY PUBLIC LIBRARY
JANUARY 11, 2005

Trustees Present: K. Douglas, B. James, Z. Sweeney, R. Madrigal, and U. Ferguson

Staff Present: Library Division Manager M. Kramer and Administrative Services L. Andrade

Other Staff Present: Library Division Manager S. Bauer

CALL TO ORDER
Trustee Douglas called the meeting to order at 7:13 pm in the Small Meeting Room of the Main Library.

PUBLIC COMMENTS
There were no public comments.

MINUTES MOTION
On motion by Trustee James, seconded by Trustee Ferguson, the Board unanimously approved the minutes of December 14, 2004.

WARRANTS MOTION
On motion by Trustee James, seconded by Trustee Sweeney, the Board unanimously approved the payment of warrants # 8786 to # 8830 and the payment of usual and necessary invoices through January 11th.

EXPENDITURES REPORTS
Director Genesy reviewed the November expenditure reports with the Board. Trustee Douglas asked why the water and sewer expenditures were higher than normal and Library staff will investigate and respond directly back to the Board. Although the expenditures for operating supplies and expenses were high and they are a concern, Director Genesy said funds can be reallocated to manage the expenses.

LIBRARY POLICY DISCUSSION
Trustee Madrigal and Division Manager Bauer presented three proposed policies on the use of cell phones, food and drink, and public elevator access with the Board. Each proposal was discussed in depth and the Board unanimously approved each new policy as follows:

  • "Use of cell phones in a quiet manner that does not disrupt the use of the library by others is allowed."
  • "Eating and drinking is allowed in designated areas of the Library" (with the exception of the Karl A. Vollmayer Local History Room).
  • Interim policy: "Faced with repeated, ongoing acts of vandalism to the public elevator in the Library, the Library Director is authorized to keep the elevator doors locked on the first floor of the Library as a deterrent to this vandalism. People needing to use the elevator may ask any member of the Library staff to open the doors for them. The elevator doors on the Mezzanine and on the Second Floor are to remain unlocked so that people on the upper floors of the Library can return to the Ground Floor without having to wait for staff assistance. The doors on these upper floors may be locked at the discretion of the Library Director if further acts of vandalism occur."

LIBRARY DIRECTOR'S MONTHLY REPORT
Director Genesy reviewed the December report with the Board:

2005-2006 BUDGET REVIEW - FIRST DISCUSSION
Director Genesy said that that review for next year's budget will begin soon. The Board will need to help provide philosophical direction on the budget for the Library.

PROGRAMMING UPDATE
The Committee is working on programming for seniors, children, music, the Latino community, and literacy.

UPCOMING EVENTS
Library Director Genesy discussed upcoming events with the Board. Trustee Douglas said she will attend a Spring California Association of Library Trustees and Commissioners (CALTAC) workshop in Dublin, CA on March 5, 2005 at the Dublin Public Library. Other upcoming events include the following: PLS System Advisory Board workshop on February 26, 2005, Day in the District on January 28 and February 4, 2005, Legislative Day in Sacramento on April 20, 2005, and the PLS-Silicon Valley Legislative Breakfast on April 23, 2005. Director Genesy also announced that he is a new member of the California Library Association Legislative Committee.

ADJOURNMENT MOTION
There being no further business or announcement, the meeting was adjourned at 9:17 p.m. to February 8, 2005 at 7:00 pm in the Small Meeting Room of the Main Library.

Respectfully Submitted,

Signature of Board Secretary Zachary Sweeney
________________________
Zachary Sweeney, Secretary

 




 

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